Accounts Payable/Payroll Specialist
Posted 1 year ago
DEPARTMENT: Accounting
RATE OF PAY: $17/hr – $20/hr
SUMMARY: Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.
DUTIES AND RESPONSIBILITIES:
- Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
- Interfaces with appropriate departments to secure proper payment approvals.
- Prepares accounts payable checks, ACH and Wires.
- Oversees maintenance of accounts payable files and records.
- Prepares 1099s.
- Prepares and Processes weekly payroll.
- Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
- Processes and oversees expense reimbursement and reporting.
- Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
- Prepares invoice deduction notices as required.
- Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
- Assists with monthly closings and bank statement reconciliation.
- Assists with related special projects as required.
- Performs other related duties as assigned by management.
QUALIFICATIONS:
- Associate’s degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
- Proficient in Microsoft Office; bonus if familiar with Acumatica or working knowledge of Acumatica ERP system.
- Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
- Commitment to excellence and high standards.
- Acute attention to detail.
- Excellent written and verbal communication skills.
- Ability to prepare reports and business correspondence.
- Ability to understand and follow written and verbal instructions
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Ability to work independently and as a member of various teams and committees.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
COMPETENCIES:
- Analytical–Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
- Planning/Organizing–Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Adaptability–Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Attendance/Punctuality–Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- Dependability–Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Occasionally/Frequently/Continually required to walk
- Occasionally/Frequently/Continually required to sit
- Occasionally/Frequently/Continually required to utilize hand and finger dexterity
- Occasionally/Frequently/Continually required to talk or hear
- Occasionally/Frequently/Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
- Occasionally/Frequently/Continually required to lift/push/carry items less than 25 pounds/ up to 25 pounds/ up to 50 pounds/ more than 50 pounds
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
